Agenda July 2020

Callow & Haywood Group




Dear Councillor, You are summoned to a Meeting of the Parish Council to be held via ZOOM platform ( 2 meetings to run concurrently – both sign on codes below) on Tuesday 7th July 2020 from 7.00pm for the purpose of transacting the following business:-


Public Question Time

A 10 minute period from 7.00 p.m. is allocated to enable members of the public, who have joined the ZOOM meeting, to address the Parish Council.



  • Apologies for absence


  • Declarations of Interest


  • Co-option of Councillor(s)


4.0       Minutes

To approve the Minutes as a true record of the Parish Council Meeting held, via Zoom, on 9th June 2020


5.0       To receive reports from:

Ward Councillor, PCSO West Mercia Police, Locality Steward.


6.0        Finance and policies

6.1)  To note bank balances

6.2) To resolve to accept payments, as per listing

6.3) To sign and approve Annual Governance Statement 2019 – 2020

6.4) To sign and approve Accounting Statement 2019 – 2020 and Exemption Certificate


7.0       Planning Matters

To consider applications as detailed:

7.1) APPLICATION NO & SITE ADDRESS: Planning Consultation – 201773 – Mobile Home at New House Farm, Grafton Lane, Grafton, Hereford, Herefordshire HR2 8BL

DESCRIPTION: Retrospective planning for temporary use of mobile home as a residence for a field manager.


7.2) APPLICATION NO & SITE ADDRESS: Planning Consultation – 201764 – Old Mushroom Farm, Haywood Ind Est, Callow, HR2 8BY

DESCRIPTION: Application for hazardous substances consent.

GRID REF: OS 348242, 235352

APPLICATION TYPE: Hazardous Substances


7.3) Planning Appeal against Enforcement notice as detailed:

APPLICATION NO & SITE ADDRESS: 201215 – New House Farm Barn, Grafton Lane, Grafton, Hereford, HR2 8BL

DESCRIPTION: Enforcement Appeal

APPEAL REFERENCE: APP/W1850/C/20/3251014

ENFORCEMENT NO: E/2019/003067/ZZ


       7.4) To discuss any planning items relating to Gamber and Grafton Lane


8.0        Speeding in the Parish

              To receive any update and including

  • Herefordshire Council negotiations on rat running and speeding etc.
  • Update on TRO matters as notified and consultation


9.0        Village Matters

  • To discuss any matters relating to planning at the Old Mushroom Farm Haywood Lane.
  • Rail track fencing and Haywood Lane


10.0       Parish Roads and Footpaths

10.1)  To note any defects to be reported to Balfour Beatty.

10.2) To put forward work for the Lengthsman

10.3) To discuss position of Footpath Officer


11.0      Information Sheet and Correspondence

11.1) To note Information and Correspondence sheet


12.0      Matters to be raised on the Agenda of the next Meeting


13.0     Confirmation of date of next Ordinary Meeting

Next Meetings, Annual Parish and Annual Statutory, will be on Tuesday September 1st 2020 from 7.00pm on the ZOOM platform unless advised otherwise. No Meeting in August.


ZOOM Meeting details for 7 July:

First Zoom Call 7.00 to 7.40 PM

Topic: Callow & Haywood Parish Council Meeting
Time: Jul 7, 2020 07:00 PM London
Join Zoom Meeting
Meeting ID: 721 7425 4518
Password: 3EncT3


Second Zoom Call 7.45 to 8.25 PM

Topic: Callow & Haywood Parish Council Meeting 2
Time: Jul 7, 2020 07:45 PM London
Join Zoom Meeting
Meeting ID: 736 0217 0818
Password: 4JNPv3


A Wright

Alison Wright (Parish Clerk)

Longfield House, Gooses Foot, Kingstone, Herefordshire HR2 9NE.