Agenda May 2018


Dear Councillor, You are summoned to the Annual Parish and Annual Meetings of the Parish Council to be held in the Callow Village Hall on Tuesday 1st May 2018 at 7.00pm for the purpose of transacting the following business:-


Annual Parish Meeting & Public Question Time

An extended 30 minute period from 7.00pm is allocated, before the meeting is opened, to enable members of the public to address the Parish Council during the Annual Parish Meeting.


AGENDA for Annual Meeting


  • Co-option of Councillor(s) and to receive acceptance of office form(s)


  • To elect a Chairman and receive Acceptance of Office form


  • To elect a Vice Chairman and receive Acceptance of Office form


  • Apologies for absence


  • Declarations of Interest


6.0       Minutes

To approve the Minutes as a true record of the Parish Council Meeting held on 6th March 2018


7.0       To receive reports from:

Ward Councillor, PCSO West Mercia Police, Locality Steward, Tree Warden.


8.0        Finance and Policies

8.1)   To note bank balances

8.2)  To resolve to accept payments, as per listing

8.3)  To confirm Internal Auditor for End of Year Accounts 2017 – 2018

8.4)  To sign exemption form for External Auditor

8.5)  To consider policies for adoption re GDPR Data Protection Regulations

8.6)  To confirm adoption of revised Standing Order provision, as advised.

8.7)  To appoint any members to committees


9.0       Planning Matters

9.1)  To consider any applications as detailed

9.2)  Southern Link Road – update

9.3)  Development site updates


10.0      Village Matters, including speeding update and fly tipping

10.1)  Speeding update and accidents (correspondence received)

10.2) Fly tipping and Haywood Lane railway embankment

10.3) Local garages, obstruction and issues (correspondence received)


11.0       Parish Roads and Footpaths including appointment of Footpath Officer

11.1)  To note any defects to be reported to Balfour Beatty.

11.2) To put forward work for the Lengthsman

11.3)  To appoint Footpath Officer(s)


12.0      Information Sheet and Correspondence

12.1) To note Information and Correspondence sheet


13.0      Matters to be raised on the Agenda of the next Meeting


14.0     Confirmation of date of next Meeting Tuesday 5th June 2018



A Wright

Alison Wright                                  

Parish Clerk

Longfield House, Gooses Foot, Kingstone, Herefordshire HR2 9NE.  Tel: 01981 250860 or

E mail: