Minutes October 2017

Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at
Callow Village Hall on Tuesday 3rd October 2017

Cllr. Sophie Glover (Chair)
Cllr. Hugh Bryant
Cllr. Sandy Sharp
Cllr Dave Malins

In attendance:
Parish Clerk; Alison Wright, Tree Warden; Ashley Elliott and five members of the public


Apologies for absence
The Chair welcomed everyone to the Meeting. There were apologies received from Cllr. Tony Priddle and Ward Cllr Jon Johnson.
Open Session
The Parish Council heard representation concerning the lack of visibility at the junction by the Callow Garages when turning onto the A49. Glare from the windscreens in bright sunlight was causing a visual distraction. The unloading of transporters by the garages on the main road was causing concern for other road users. Parking of employees along Knocker Hill was also an issue. It was agreed that the Clerk would contact the Enforcement Team to establish the parameters attached to the planning conditions and to highlight the concerns.
The Village Hall wall damage by contractor was still unresolved and Balfour Beatty would not take responsibility. The Hall representative had been unable to make contact with the contractor about the damage and claim.
The Clerk would advise the Locality Steward about this situation.
Angie Gibbs (previous councillor) was in attendance and she thanked the Clerk and the Parish Council for all of the support she had received whilst in office.



Declarations of Interest
There were declarations, as previously recorded, regarding any matters relating to the Southern Link Road planning application number 151314.
3.0 Co-option of Councillors
There were no new co-options. Vacancy still exists. The Chair would distribute flyers, detailing the vacancy, in the Bullinghope area.
4.0 To Adopt Minutes of Meeting held on September 5th 2017
The minutes of the meeting were signed as a true and correct record of the Parish Council Meeting held on the 5th September 2017.

5.0 To Receive Reports from:
Ward Councillor
Ward Cllr Jon Johnson had sent his apologies.
Bulletins had been circulated as received.
Locality Steward:
Bulletins had been circulated. Evidence of pothole filling was commented as having to be more than “anecdotal.”


Finance and Policies
6.1) To note the balance and current status of the current account and community projects account. The current account balance stood at £9683.62 and the Community Projects account at £218.29 as at the meeting date.
6.2) To resolve to accept payments as per listing and including salary for the Clerk plus tax due for October plus Grant Thornton the external auditor. The payments were resolved to be paid unanimously.

6.3) To consider the budget and precept for 2018 -2019
The Finance Working Group, Cllrs Glover and Sharp, would meet to discuss the budget and precept requirement for 2018 -2019. Clerk would supply details as required.

6.4) Parish Council Website
This was going along now and more items would be added to the website. People to be encouraged to join the mailing list. Cllr Malins would post the agendas and minutes and would be understudied in this by Angie Gibbs. A comments section would be incorporated and managed. Items relating to other aspects of village life such as Hall and Church to be included, also, possibly.


7.0 Planning Matters
• To consider any applications as detailed:
Planning Application 173323 for Pear Tree Barn. The Chair would advise if there were any comments to convey.
• To consider any issues or developments concerning Planning Application 151314 Southern Link Road
Clerk had written to Sophie Collins, of Parsons Brinckerhoff, to ask for the results of the latest species survey undertaken in the ancient woodland. No reply received to date. The Tree Warden had not heard back from the Ward Cllr, following correspondence sent, as at the date of the meeting.
• To update regarding road traffic engineer consultancy support
Dave Tristram, Funding and Project Consultant, had advised that there was no funding applicable available, at present.
• To consider possible impact of Minerals and Waste Local Plan and consultation
This would be carried over to the next agenda.



Speeding in the Parish
Ward Cllr Jon Johnson was in support of taking action regarding recommended actions by Herefordshire Council on surfacing and signs etc.
Road narrows signs were not placed correctly in the village centre and required moving. Lines needed to be removed from the corner and warning of oncoming vehicle in middle of the road needed emphasising. Balfour Beatty had agreed works in principle and Ward Cllr Johnson would follow up.

Ward Cllr
9.0 Village Matters
• Tree Warden Report
The Tree Warden was getting a map together highlighting notable trees in the group of parishes. Nicola Geeson has done something similar for Breinton Parish. Veteran trees will be identified. Ash Trees will need to be monitored for signs of and progression of “Ash Die Back.” Help form other will be needed to maintain this task. The Duchy had mapped all of their trees. Black Poplar was a notable and rare tree. The Tree Warden would design an appropriate poster for inclusion on the web site etc.
• Callow Garages, parking and transporters
This subject was covered under the Open Session.
• Broadband issues
The Ridgehill Residents were progressing with their community broad band inititative.

10.0 Parish Roads and Footpaths
10.1) To note any defects to be reported to Balfour Beatty.
Details to be advised to the Clerk. Knocker Hill road was breaking up and potholes, plus white lines need repainting. White lines at the Dewsall turning also need checking.
10.2) To put forward work for the Lengthsman
Routine maintenance tasks as per seasonal requirements. Footpaths DS7 and DS 8 at the back of the church have a broken stile. Way markers are also needed.

11.0 Information Sheet and Correspondence
10.1 To note Information and Correspondence Sheet
The contents of the information sheet were noted and included the following from Herefordshire Council:
Dear Chief Executive and Electoral Services Officers,
I write to inform you about the next stage of the 2018 Parliamentary Constituency Boundary Review. I can confirm that we intend to publish our Revised proposals for new constituency boundaries on Tuesday 17 October 2017. We will consult on these proposals for eight weeks, until 11 December 2017. This will be the last consultation during this review of constituencies, and the last chance to contribute your views to the Commission on the best pattern of constituencies to recommend to Parliament when we conclude our review next year, as we are statutorily obliged to do. As when we consulted on our initial proposals last year, we rely heavily on local authorities to assist us in publicising the consultation, so we can engage with as many citizens as possible. We will be working with the Local Government Association and preparing a partner pack full of resources for you and your colleagues to use – I would very much appreciate it if you could help us in any way to spread the message that this is the last chance for people to have their say on our proposals. Unlike last year’s consultation, we will not be hosting public hearings across the country – there is no provision to allow this in our governing legislation. All the information people need to see our proposals and contribute to the review will be on our website, at www.bce2018.org.uk, from 17 October 2017. If you have any questions, please don’t hesitate to contact me.
Best wishes,
Roger Winter | Review Manager
Boundary Commission for England
35 Great Smith Street | London | SW1P 3BQ
t: 020 7276 2124

Dear Parish/Town Clerk
Please find attached a statement from Herefordshire Council regarding Blueschool House.

Dear Parish/Town Clerk
Please find attached a press release being sent on behalf of the Marches Energy Agency (Keep Herefordshire Warm). Many of your residents may be interested in applying for a grant if they meet the criteria.
Three items to tempt and delight (we hope) your residents:
Dating Photographs workshop – Saturday 14th October
House History course – Monday 16th October
Performance of “My Dearest Girls” – Thursday 9th November
As ever, please book if you’d like to come, and also help spread the word to others who might be interested.
HARC Bookings – for events at HARC and Learning Room hire
HARC (Herefordshire Archive & Records Centre)
Fir Tree Lane, Rotherwas, Hereford HR2 6LA
01432 260750
Also to note that HALC training was available as per communication.

12.0 Matters to be raised on the Agenda of the next Meeting
All usual items and including Minerals and Waste Consultation feedback and Precept for 2018 – 2019


Confirmation of date of next Meeting
The next Parish Council Meeting would be held on Tuesday 7th November 2017 from 7.00pm in the Callow Village Hall.

The meeting closed at 8.02pm

Signed: ……………………………………………Chair Date……………………..