Minutes January 2019


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 8th January 2019



              Cllr. Sophie Glover (Chair)

Cllr. Hugh Bryant

Cllr. David Malins

Cllr. Sandy Sharp

Cllr. Peter Clegg


      In attendance:

Parish Clerk; Alison Wright, Ward Cllr; Jon Johnson, Frank Myers from Walford Parish Council and six members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from Cllr. Priddle.


Open Session with Public

The Highways Consultancy Report was mentioned and those present were advised that the feedback regarding traffic data was awaited. There was a question raised regarding the Tram Inn data which could be a gap? Traffic control in one part of the parish could push traffic to other areas. The report on traffic movements in the Locks Garage area was also still to be received. A question was asked regarding the incorporation of speeding concerns into traffic movements as this had been a long standing and much discussed concern.


The roadside corner opposite the Church in Callow Village was being constantly squashed down by vehicles. Bollards may be a solution? The Ward Cllr had looked at the area and the possibility of reflective flexible verge markers could be proposed for consideration. Safety issues were getting attention. Also on Knocker Hill, lorries were driving over the kerbs.

The Ward Cllr advised that signage was in hand, for some of the issues with Graham Hornsby. Signage would also be on the A49 regarding HGVs.


The use of the road by large lorries from a local sawmill was raised and the Ward Cllr said that he would be visiting the sawmill premises imminently and would mention the need for consideration of route choices etc. There were plans for the auction in Madley to have increased sales each month. It was commented that the use by lorry drivers of car only suitable direction software which was leading to HGVs using less suitable routes.


The Village Hall Committee reported lots of footfall for events but no new volunteers had been found to help with the running of the administration of the hall etc. The coffee events would continue until 15/04/19 (Annual General Meeting date) and then decisions would have to be made about the future of the hall. There was no parish hall lottery draw in place at present, but this could be started up again if volunteers came forward.


A question was raised about the consideration of planning application, for comments by the parish council, in months were there was no meeting planned. It was agreed that the comments, at such times, would be collated using a “round robin” approach and that an Extraordinary Meeting would be called if an application were to be of “wider interest”.


















Declarations of Interest

There were declarations for Cllr. Shaw regarding any matters relating to the Southern Link Road planning application number 151314.


3.0 Co-option of Councillors

There was one new co-option. This was Carol Lloyd who had previously been a councillor for Callow & Haywood PC. Carol was proposed by Cllr Glover and seconded by Cllr Sharp and the whole Parish Council welcomed her to the role. The new councillor then signed her acceptance of office and Registrable Interest Declaration forms.


Cllr Frank Myers, the Chair of Walford Parish Council, gave a short address regarding how the parish he represented was trying to tackle the issues of loneliness. A Community Support Co-ordinator had been employed to help bring people together and address the issue that family values, whilst strong in other parts of the world, are not necessarily so in the West. The post was a salaried one with half of the cost being met from precept funds and the remainder by grant funding currently. There were now around 20 volunteers supporting the 1600 residents on the parish. Neighbourly help was a priority. Cllr Myers went on to describe an idea for raising funds by creating an income stream from highway fault resolution management, with particular reference to the Street Works Act. This idea was undergoing development currently. There would be links formed for progressing tackling loneliness between Frank and Cllr Lloyd of Callow & Haywood plus the Ward Cllr. Cllr Myers left at 7.36 pm.




4.0 To Adopt Minutes of the Parish Council Meeting held on November 6th 2018

The minutes of the meeting were signed as a true and correct record of the Parish Council Meeting held on the 6th November 2018. Cllr Bryant commented that the application 182130 for change of use of New House Farm Barn, Grafton Lane, which he had spoken about at Committee, had been passed – but with restrictions.


5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Jon Johnson gave an update on meeting with the Highways Consultant, Mr Bamber, plus Cllrs Glover and Priddle. Options would be coming from the consultant and Herefordshire Council had put plans “on hold” until the outcome of the research undertaken by Mr Bamber had been presented. Recommendations around Traffic Regulation Orders and the Southern Link Road plus HGV use of the roads, rat running and potholes were all under consideration of attention. The Ward Cllr had offered to take officers of the council out on tour to see the issues first hand including the state of the roads and rat running.

The Ward Cllr advised that the Twyford Common planning application had been unanimously rejected but there had been some controversy raised, by a planning officer, concerning the status of the Neighbourhood Development Plan for the area. The Ward Cllr would forward details about this.



Golden Valley Bulletins had been circulated as received.


Locality Steward:

Bulletins had been circulated.









Ward Cllr


6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £13403.26.

6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing and including:

Mrs A Wright (salary Jan 19 £307.45 expenses £32.91)               £340.36

HMRC (tax)                                                                                                    £77.00

Railton TPC Ltd (Bruce Bamber)                                                       £2369.25

T. Griffiths (TGC0625)                                                                             £336.00

Herefordshire Tree Warden Network (sub)                                       £25.00

                                                                                                  Total       £3147.61


The payments were resolved to be paid unanimously.


6.3) To discuss the Neighbourhood Plan with regard to communication advised at recent planning committee (relevance and topicality)

This was discussed and the Ward Cllr would forward the information so that any impact could be looked into regarding the plan and the relevance, or otherwise, of the observations.



















Ward Cllr





 Planning Matters

7.1) To consider applications as detailed:

APPLICATION NO & SITE ADDRESS: Planning Consultation – 184249 – Barn to the rear of Lakeside House, Grafton Lane, Hereford

DESCRIPTION: Proposed conversion of barn to a dwelling


The Parish Council resolved that application 184249 should be supported.

APPLICATION NO & SITE ADDRESS: Planning Consultation – 183660/F –  Unit 2 Old Mushroom Farm, use of land for water container storage.

The Callow & Haywood Group PC resolved to object to the proposals made in application 183660/F on the grounds of :- Visual amenity, increased traffic movements, questionable employment benefit and concern over uncertain approach to dealing with contaminated water as may be generated during use of water in unspecified process (Foul disposal category ticked “unknown”)


7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council

Updates were pending once outstanding traffic data had been received. The Public Inquiry on the Compulsory Purchase Orders outcome was expected around Spring 2019.












8.0 Speeding in the Parish and update regarding Consultancy Project

The traffic data for the area by Locks Garage was due on 15/01/19. Once received the consultant could analyse the data to see where the traffic is going. It was agreed that the consultant would be asked to attend a future meeting (possibly February?) to answer questions.

Questions were raised about a forthcoming Haywood Lane closure. A comment was made regarding the possible requirement to redo a survey to capture other rat-run data from the Locks area, Knocker Hill and Tram Inn. The local villages need to be involved in consultation regarding the Traffic Regulation Orders due to traffic being moved to other areas.









Village Matters

  • Tree Warden Report

Tree Warden not present at this meeting.

  • Possible location of dog waste bin

It was resolved that there would not be a bin sited in the parish at the present time. There was the possibility of signage to ask people to take waste home.

  • Issues of loneliness

Cllr Lloyd would take this forward. Concerns to be raised. Cllr Lloyd would attend the Parish Council Summit on 24/01/19. Cllr Glover would circulate information concerning “Menshed”.

  • Fly tipping at Haywood Lane and Rail Track fencing

The fencing placed at the Haywood Lane Location looked like it was not very robust in terms of if someone should hit it in a vehicle. The placement would be highlighted by the Ward Cllr as a concern for the reason of stability.








Cllr Lloyd




Ward Cllr

10.0 Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

Pot holes in Grafton Lane.

Cllr Clegg and the Ward Cllr both left the meeting at 8.30 pm.

10.2) To put forward work for the Lengthsman

Two service days to be advised (one Jan, one Feb).

10.3) Question regarding grit bins in the parish and adoption for filling

The bin opposite the Callow Farmhouse on the Church corner was suggested for replacement by a yellow bin. The grit bins had been filled by the Lengthsman.








11.0 Information Sheet and Correspondence

11.1)  To note Information and Correspondence Sheet

The contents of the information sheet were noted.

This included notice of a Herefordshire Council Cabinet Update.

The next Parish Council Summit would be on 24th January 2019 at the Shire Hall from 6.30 pm.







12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for February. Also loneliness, grit bins and litter pick.




13.0 Confirmation of date of next Meeting

The next Ordinary Parish Council Meeting would be held on Tuesday 5th February 2019 from 7.00pm in the Callow Village Hall.


Confirmation of future Parish Council Meeting Dates for 2019:

Further Meetings would be held on:

March 5th, May 7th, June 4th, July 2nd, Sept 3rd, Oct 8th, Nov 5th.

No meeting in April, August or December. All meetings from 7.00 pm in the Callow Village Hall. There may be consideration given to reinstating an April Meeting from 2020.






The meeting closed at 8.38 pm



Signed: ……………………………………………Chair                       Date……………………..