Minutes January 2020


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 7th January 2020



              Cllr. Tony Priddle (Chair)

              Cllr. David Malins (Vice Chair)

Cllr. Sandy Sharp

Cllr. Jules Hardy

Cllr. Peter Clegg


      In attendance:

Parish Clerk; Alison Wright, PCSO; Carol Marsh, Mr P Edwards from Belmont Country Park and Tree Warden Ashley Elliott plus seven members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from Cllr. Carol Lloyd and Ward Cllr Christy Bolderson.

Open Session with Public

Mr Phil Edwards spoke on behalf of the Belmont Country Park Supporters. The 18 acre park in total has 5 acres that fall within the parish of Callow & Haywood. The new boardwalk provides access for people of all abilities. The ongoing funding to look after the Country Park was being secured via grants and sponsorship and the Parish Council were invited to help support the ongoing upkeep. The Parish Council agreed in principle to support the project and would consider the amount of donation at the February 2020 Meeting. There was hoped to be a five year plan for sponsorship so consideration of support would be made on an annual basis. Approaches for help were being made to all neighbouring councils. Mr Edwards thanked the Parish Council for listening to his request on behalf of the Country Park Supporters.


There was public representation concerning planning application: 193705 Mobile Home At New House Farm, New House Farm, Grafton Lane, Grafton, Hereford, Herefordshire HR2 8BL

DESCRIPTION: Retrospective planning permission for use of the mobile home on site as residence for Field Manager of Christmas Tree Business, clay shooting range and cartridge sales

(thank you from resident for PC comments)

Public comments were received regarding planning applications 193706 (Permission to operate a retail cartridge business from the existing GP storage building (retrospective) and 193707 (Permission to incorporate laser clays sporting option to existing area involved with existing established clay shooting layout. Replacement of a portable cabin with a small lodge and viewing area (part retrospective)). Residents from Grafton Lane explained about damage to verges being caused by large vehicles and about disturbance in the early hours of the morning due to vehicle movements.  Concerns were raised that Grafton Lane could not stand the amount of traffic being generated by the business activities.  The resident of the cabin being subject to planning application was in attendance and gave a resume of the activities and reasons for his residency at the location. Concerns were raised about sewerage disposal at the location.

Cllr Clegg joined the meeting at 7.10 pm.

The resident of the mobile home on the Gamber site explained regarding a mix up on the address where the mobile home was sited. He also explained about the requirement for on-site security.

The Parish Council determined that they would be objecting to the granting of the retrospective and part retrospective planning applications due principally to concerns over traffic volume.


A resident again reiterated the issue of flooding at Church House, next to Callow Church. There were also concerns raised about potholes on the road to the left of the Church, on the Dewsall Road and also Grafton Lane.














Declarations of Interest

There were declarations for Cllr Priddle, Cllr. Sharp and Cllr Hardy regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of councillor

There was no co-option at the January meeting.

4.0 To Adopt Minutes of the Ordinary Parish Council Meeting held on November  5th  2019

The minutes of the meeting were signed as a true and correct record of the Ordinary Parish Council Meeting held on the 5th November 2019.




5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Christy Bolderson had sent her apologies.



Golden Valley Bulletins had been circulated as received. PCSO Carol Marsh was in attendance at the meeting. PCSO Marsh advised that there had been a theft, before Christmas, of a number of catalytic convertors from vehicles parked at a local car dealership.

There had been a large number of reported instances of fraud with the elderly having been targeted. The scams involved the victim of the fraud being taken to their bank by taxi to withdraw large sums of cash by persons pretending to be police officers. Taxi firms and banks had been alerted. Eight arrests had been made with three main victims having lost between 23 and 24 thousand pounds.  There was a discussion about “Action Fraud” reporting and the personal experience of one of those persons present. PSCO Marsh left at this point in the meeting.


For further information regarding Courier Fraud, please visit the West Mercia Police website https://www.westmercia.police.uk/advice/advice-and-information/fa/fraud/personal-fraud/door-to-door-courier-fraud/

Locality Steward:

Bulletins had been circulated with updates of works undertaken.

6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £10569.00.


6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing:

Mrs A Wright (salary paid in accordance with contract for Jan)

HMRC (tax)                                                                                                            £64.60


The payments were resolved to be paid unanimously.


6.3) Consideration of Smart Water initiative – to hear update on findings

This item was deferred to the February 2020 Parish Council Meeting.










7.0 Planning Matters

7.1) To consider applications as detailed:

APPLICATION NO & SITE ADDRESS: Planning Consultation – 194267 – Old Mushroom Farm, Haywood Ind Est, Callow, HR2 8BY

DESCRIPTION: Use of Land for the storage of 8 storage units each within their

own compound and security fencing.

APPLICANT(S): Messrs Jon Goodwin

GRID REF: OS 348385, 235217

APPLICATION TYPE: Planning Permission

The planning application 194267 was discussed. It was agreed that clarification would be sought on the descriptions within the planning statement and the application which appeared to differ and also for further information on how the storage facilities would be marketed. Cllrs Priddle and Malins would collaborate on the draft comments. Concerns were raised concerning additional traffic movements.

Application commented between meetings:

APPLICATION NO & SITE ADDRESS: Planning Consultation – 193989 – Blakemere Cottage, Callow, Hereford, Herefordshire, HR2 8BY
DESCRIPTION: Proposed two storey side extension.
APPLICANT(S): Mr & Mrs Wood
GRID REF: OS 348291, 234811
APPLICATION TYPE: Full Householder

The Callow & Haywood Group Parish Council has considered the application 193989 and are in support of the proposal for the extension as described.

7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council

No further information this time.


7.3) Mushroom Farm – update

Planning application 194267 under consideration of comments.


7.4) Gamber, Grafton Lane – update including planning

Planning applications to be commented. Comments for planning applications 193706 (Permission to operate a retail cartridge business from the existing GP storage building (retrospective) and 193707 (Permission to incorporate laser clays sporting option to existing area involved with existing established clay shooting layout. Replacement of a portable cabin with a small lodge and viewing area (part retrospective)) would be compiled and submitted. Both applications were discussed at length and concerns were raised regarding additional traffic movements on the lane and alleged disturbance to residents.


7.5) Grafton Wood/Knocker Hill planning/access to the woods

The Tree Warden gave an update (noted under Tree Warden Report item 9). The Ward Cllr had requested referral of the planning application to the Planning Committee. Questions were being asked about the hedge removal.
















DM and TP
































Speeding in the Parish

To receive any update – and including

Knocker Hill and A49 Access issues

Covered under Parking at the Callow Garages item 9.


Herefordshire Council negotiations on rat running and speeding etc.

These matters were on hold pending the outcome of the Pause and Review by Herefordshire Council concerning plans for the SLR and Western Link.


Consideration of legacy TRO matters as notified

An historic Traffic Regulation Order request had been commented as to whether the Parish Council wished for the application to continue to proceed. The TRO request was for a speed reduction for Grafton Lane to 30 mph. It was agreed that the TRO should proceed and the Clerk would advise the enquirer accordingly. It was also asked that any further TRO’s in the pipeline should be identified for consideration of application etc.
















9.0 Village Matters

  • Tree Warden Report

The Tree Warden explained further about the Knocker Hill hedge situation. There appeared to be “consistent degrading of trees and bushes in that area”. A spring was flowing down the side of the road and the effect was exacerbated by the breaking down of ditches. The Tree Warden was asked to send a note of the issues which could then be referred up. There was concern over the water flow freezing during cold conditions.


The Tree Warden would supply information to the Parish Council concerned with planting new trees. He would also draft a paper for circulation to the wider public to encourage possible new tree planting.


  • Haywood Lane –  Rail Track fencing – update

Cllr Clegg was asked to chase up the findings he had previously discussed with his contact at Network Rail to see if any time scale for the works to the fencing could be ascertained.


  • To receive any update regarding Parking at the Callow Garages

The Traffic Management Advisor at West Mercia was engaged in ongoing discussion concerning the safety issues of getting out from Knocker Hill onto the A49. Parking in the entrances to the Suzuki and Toyota garages was being looked into with a view to trying to make sure the areas were kept free of parked vehicles to ensure good visibility. A meeting with the garages and the Traffic Management Advisor had been postponed due to family issues.


  • Dog fouling issues in areas of the parish (Merry Hill and Grafton Lane

Details had been circulated from the Ward Cllr as regards reporting fouling offences and obtaining enforcement action. Situations would need to be reported to the Enforcement Team with full details were possible.


  • Hereford Centre for Community Led Housing

Cllr Lloyd had sent her apologies so this item would be deferred to a future meeting.







Tree Warden



Tree Warden




Cllr Clegg



















Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

Grafton Lane – road surface, potholes on Dewsall Road, road left past the Church and flooding issues at Church House.


10.2) To put forward work for the Lengthsman

Grips on the Old Callow Road required clearing (road past Church House and the Church)










11.0 Information Sheet and Correspondence

10.1)        To note Information and Correspondence Sheet

The following items were noted:


Herefordshire Council   Various, as circulated including:

  • Core Strategy/Neighbourhood Planning workshop event presentation
  • MINUTES: 1st Red, Norton & Twyford brooks NFM Community Group Meeting

·         October & November flooding, home and business support

  • Short Breaks Capital Funding
  • Marches Renewable Energy Grant Scheme



·         Climate Change in Action!

·         Presentation from HALC Conference




















12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for November plus Smart Water initiatives, donation for Belmont Country Park, Litter pick.






13.0 Confirmation of date of next Meeting

The next Parish Council Meeting would be held on Tuesday 4th February 2020 from 7.00pm in the Callow Village Hall.


Confirmation of future Parish Council Meeting Dates for 2020:

Further Meetings for 2020 would be held on:  3 March, 5 May, 9 June, 7 July, 1 September, 6 October, 3 November. All meetings from 7.00 pm in the Callow Village Hall.


Website link: https://callowhaywoodpc.org.uk/





The meeting closed at 8.20 pm



Signed: ……………………………………………Chair                       Date……………………..