Minutes June 2019


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 4th June 2019



              Cllr. David Malins

Cllr. Sandy Sharp

Cllr. Peter Clegg (for part)

Cllr. Carol Lloyd

Cllr. Jules Hardy

Cllr. Tony Priddle (Chair)


      In attendance:

Parish Clerk; Alison Wright, Tree Warden Ashley Elliott, Ward Cllr Christy Bolderson and three members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were no apologies received.

Open Session with Public

There was no input from the public during the Open Session.










Declarations of Interest

There were declarations for Cllr. Shaw, Cllr Hardy and Cllr Priddle regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of councillor

There was one observer but no co-option at this time.

4.0 To Adopt Minutes of the Annual Parish and Annual Statutory Parish Council Meetings held on May 7th 2019

The minutes of the meetings were signed as a true and correct record of the Annual Parish and Annual Statutory Parish Council Meetings held on the 7th May 2019.




5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Christy Bolderson explained about the restructuring of the Herefordshire Council following the May 2019 elections. Cllr Bolderson had been appointed as Vice Chair of the Audit/Governance Committee. The Chair was Nigel Shaw. Cllr Bolderson was in consultation over a pending 1000 home development for the ward area. She would liaise with the Chair of the Parish Council regarding the meeting at the Mushroom Farm.


Golden Valley Bulletins had been circulated as received.


Locality Steward:

Bulletins had been circulated.

6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £11594.46.

6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing and including:


Mrs A Wright (salary June 19 £274.66 expenses £73.68)                                £348.34

HMRC (tax)                                                                                                         £68.60

Eyelid Productions (web hosting)                                                            £100.00

S M O Walker (Internal Audit| 2018 – 2019)                                           £35.00

                                                                                                         Total        £551.94


The payments were resolved to be paid unanimously.


6.3) To sign and approve Annual Governance Statement 2018 – 2019

The Annual Governance Statement was presented and signed.


6.4) To sign and approve Accounting Statement 2018 – 2019

The Accounting Statement was presented and signed.


6.5) To adopt Code of Conduct 2019 (circulated with HALC information)

The Code of Conduct as notified in 2019 was adopted.

6.6) Bank account update and signatories

It was resolved that Cllrs Lloyd, Priddle, Hardy and Malins should become bank account signatories. The mandate forms were completed and would be submitted to the bank.


The Clerk advised that compensation of £50 had been paid to the Parish Council, by HSBC Bank, for errors made by the bank regarding ordering of stationery and mandates.





















7.0 Planning Matters

7.1) To consider applications as detailed:

Planning Consultation 191462 – The Nest, Twyford, Hereford, Herefordshire, HR2 8AD – proposed two storey extension

The Parish Council commented that there was no objection to the proposal in application 191462.


Plus Appeal for:

181347 – Twyford Brook Barn, Twyford Common Road, Twyford, Herefordshire, HR2 8AD


The Parish Council had submitted comments regarding the planning application and there was no wish to add any further comment to the appeal made by the applicant against refusal of planning permission.


7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road                                                                                                                                                                          





















Speeding in the Parish and update regarding Consultancy Project

An update was given on progress concerning negotiations with Herefordshire Council in terms of improving traffic flow through the parishes. Cllr Bolderson was catching up with the matters relating and negotiations were commented to be going well. The proposals put forward by Mr Bamber the Highways Consultant should be accepted for traffic regulation orders and signage from the ponds at Belmont and through Haywood and Grafton. The County would bear the associated costs for these traffic regulation orders and signage. The minutes confirming the outline agreement as reached were awaited. The outline agreement would be taken to the parish for confirmation of support and liaison with neighbouring parishes also. The next meeting with Herefordshire Council was scheduled for the 4th July 2019. Mr Bamber would be at a meeting with the public before this (Parish Council – 2nd July 2019). This would be on the July 2nd 2019 Parish Council Meeting Agenda.

The principle objectives were to slow down the traffic and control access on certain lanes subject to residing there or visiting etc. There would be access only areas and there would be close working with the police when the time comes.

















9.0 Village Matters

  • Tree Warden Report

The Tree Warden was present at this meeting. He presented an appeal for improvements to be made for the compensation to the loss of part of the Grafton Wood during construction of the Southern Link Road. The letter would be amended and then sent to the Parish Council for final approval before submission on behalf of the Group of Parishes. This would be sent to the Herefordshire Council Highways Board Member Angie Tyler plus the Leader of the Council, Richard Ball, Mairead Lane and Cllr Bolderson.


  • Mushroom Farm – update

Unit 4A on the site had approval for standing units and wood store. The Ward Cllr would be meeting with the owner of the site and would be taking a tour. There would be a request made for the Enforcement Officer to look at matters arising following an incident on the site which had been advised.


  • Car storage at Haywood Lodge Farm – update

This matter had been advised by an ex-councillor. A large number of new cars were being stored and this was adding to traffic movements on Haywood Lane. The Enforcement Officer had been contacted and he had made a decision on the matter based on “supporting evidence”. The Parish Council had written again asking to see said evidence but the request had been declined by the Enforcement Officer.

It was agreed that the Chair would draft a Freedom of Information request and the Parish Council approved this course of action.


  • Fly tipping at Haywood Lane and Rail Track fencing

A letter expressing concern about the new fencing and the potential for possible accidents had been sent to Rail Track. They had not responded. The Clerk would send the related correspondence to the Ward Cllr and Chair for follow up.

























Cllr Priddle




Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

The ongoing items as advised regarding issue numbers 11069956 and 11069957. Cllr Bolderson was looking into the flooding issues outside Church House.


10.2) To put forward work for the Lengthsman

The works advised by the Lengthsman would be looked into for a price to be obtained. The Lengthsman would be asked to liaise with Cllr Lloyd on these recommendations.








Cllr Lloyd



11.0 Information Sheet and Correspondence

10.1)        To note Information and Correspondence Sheet

The following items were noted:

Balfour Beatty defect reporting for issue numbers 11069956 and 11069957.


Red, Norton and Twyford Brooks Management Project Meeting

Wednesday 12th June from 6.45 pm (refreshments) in Dinedor Village Hall for 7.00 pm start

Come to the meeting to:

• Talk to partners about your experiences of flooding

• Learn about the aims of the project and how you can get involved

• Share your ideas about flood alleviation

• Find out more about the benefits of Natural Flood Management

• Agree how we can all work together to help reduce flooding locally


Clerk to send Information Sheet to the Ward Cllr for her to follow up the defects including at those reported at Church House.


Herefordshire Council   Various, as circulated including:

Further information on traveller sites


Road Closure program


















12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for July. Also Highways Consultant to be invited to present findings and answer questions on speeding and rat running in the parish group.






13.0 Confirmation of date of next Meeting

The next Parish Council Meeting would be held on Tuesday 2nd July 2019 from 7.00pm in the Callow Village Hall.

Confirmation of future Parish Council Meeting Dates for 2019:

Further Meetings would be held on:

July 2nd, Sept 3rd, Oct 8th, Nov 5th.

No meeting in April, August or December. All meetings from 7.00 pm in the Callow Village Hall.





The meeting closed at 8.50 pm



Signed: ……………………………………………Chair                       Date……………………..