Minutes March 2018


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 6th March 2018



              Cllr. Sophie Glover (Chair)

Cllr. David Malins

Cllr. Hugh Bryant

Cllr. Sandy Sharp


      In attendance:

Parish Clerk; Alison Wright, Tree Warden; Ashley Elliott, Ward Cllr; Jon Johnson and seven members of the public plus two representatives from Bloor Homes and HALC CEO; Lynda Wilcox





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from Cllr Priddle.








Declarations of Interest

There were declarations for Cllr Bryant and Cllr Sharp regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of Councillors

There were no new co-options. Two vacancies still exist.




4.0 Open Session with Public

The Public Session included a presentation of proposals by Bloor Homes for 1000 new homes to be built at Lower Bullingham. Presentations of proposals were being held and Bloor Homes were still in dialogue with Herefordshire Council Planning Department over the proposals. 35% of the homes would be classified as “affordable”. The public and councillors asked some questions and clarification was given that there would be two parking spaces per property, excluding garages, for 2 bedroom plus homes. Concerns were expressed over possible generated traffic volume. The planning application would be coming later in the year and official PC comments would follow this.

The Bloor Homes representatives left the meeting following their presentation.

Other items covered included liaison with the CEO of HALC regarding use of public funds and this is reported at item 8.2.

The Ward Cllr update is noted under item 6.0.


The Public Open Session closed at 7.25pm.


5.0 To Adopt Minutes of Meeting held on February 6th  2018

The minutes of the meeting were signed as a true and correct record of the Parish Council Meeting held on the 6th February 2018.




6.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Jon Johnson advised that the resurfacing of the Knocker Hill Road was scheduled for a two day closure and traffic would be diverted down alternative routes. This was a concern, but the additional cost for night time closure could not be met. There would be marshals to direct traffic during rush hour periods.

The Suzuki Garage had been advised that employees would not be able to park on the road.

Ward Cllr left the meeting at 7.42pm.



Bulletins had been circulated as received.


Locality Steward:

Bulletins had been circulated. There was an ongoing issue of flooding in Callow Village at the corner by the church. There was also an issue with flooding on the A49 by the Kingsthorne turn.

Overgrown hedges reported at Howells Wood.













 Finance and Policies

7.1) To note the balance and current status of the current account and community projects account. The current account balance stood at £10101.36 and the Community Projects account at £218.29 as at the meeting date.

To resolve to accept payments as per listing and including:

Clerk salary and expenses March £249.69

HMRC (tax) £50.40

Mrs A Wright Apr salary and expenses £205.88

HMRC (tax) £50.40

Hugh Bryant (Bullinghope Notice Board refurbishment) £100.00

Mr T Griffiths (Lengthsman TGC0290) £458.40

HALC subscription £402.70

The payments were resolved to be paid unanimously.











8.0 Planning Matters

8.1) To consider any applications as detailed:

There were two applications for discussion regarding comments:

180408 – Land adjacent to Flat 1, The Woodlands, Grafton Lane, variation of condition 2 (172134/F)

The proposal in 180408 was discussed and the Parish Council resolved to support the application.


180421 –  5, Hillcrest, Callow, taking down existing conservatory and single storey lean to and a constructing a new single storey and 2 storey rear and side extension plus the construction of a garage to the rear and a plant room/store to the front of the property.

The proposal in 180421 was discussed and the Parish Council resolved to request an extension to the deadline for comments.


8.2)  To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meeting with Herefordshire Council

Meetings between interested parties were ongoing. The proposal for employing the services of a Highways Consultant was discussed in conjunction with advice from the CEO of HALC.  A summary of the discussion and outcomes were as follows: The Meeting heard from Lynda Wilcox, Chief Executive Officer of HALC, that the planning application for the Southern Link Road has been determined by the Planning Authority and that they have a chosen route for the new road.

On the question of whether a consultant should be engaged to report on findings in relation to highways issues the CEO had the following points:

The strongly made recommendation is that the PC works with the Ward Councillor, and in turn the Planning Authority, to reconcile issues concerning rat-runs etc. It was not believed that the spending of the circa £3000 of precepted funds was in the best interests of the community as the decision to build had already been made and it was believed that the report would be unlikely to achieve anything over and above what could be done through interactive liaison with the Ward Councillor, Herefordshire Council and the PC. The line was “Herefordshire Council are the people to work with.”

Concerns were expressed from the PC about whether the report could make any material difference as plans to deal with rat running, speed and other issues around the area were being managed in line with the construction of the road itself. There was input from the Ward Cllr regarding some agreed proposals to introduce advisory non- HGV signs on identified routes and to implement some road narrowing in strategic places to force vehicles to address their speed.

A statement, from Cllr Priddle, was read out to the meeting and his work on researching the use of an engineer and efforts to obtain grant funding etc. were noted, however, it was not entirely clear to the PC what they would be commissioning the engineer to do. It was not fully understood what could be achieved that would not be addressed already, for no additional cost to the community, by Herefordshire Council in their additional road traffic orders and works around the building of the SLR.

The suggestion of commissioning an independent advisor was not entirely dismissed. It was agreed that Cllr Priddle would be asked to circulate a descriptive brief of the tasks that the consultant would be asked to consider and perceived deliverables thereon. It would also be necessary for the consideration of other tenders for the work to be obtained so that best value for money could be demonstrated. The obtaining of this information did not imply that the PC would ultimately decide to engage the services of any person so tendering.

Subject to quotations and specifications being available, the matter would be placed on the agenda for the next PC meeting.

8.3) Mushroom Farm – planning regulation and enforcement

Some activity had been noted and the Enforcement Team were keeping a watching brief on the location.
















Speeding in the Parish

MP Jesse Norman had listened to concerns and had taken a tour of the area to look at the situation. One suggestion had been the narrowing of roadways to allow one way passage only. The dialogue was ongoing.





10.0 Village Matters

  • Tree Warden Report

The Tree Warden reported that certain trees had been observed to be “falling apart.”

  • Callow Garages, parking and transporters – update

The Suzuki Garage had undergone a change of ownership. They were to be moving the car off the corner that had been obstructing the view. Transporter developments had indicated that unloading was being carried out at a special area.

  • Broadband issues – update

A contractor had been selected to lay the cabling.

  • Notice board at St. Peters, Bullinghope – update

The notice board was mended and back in use. Thank you was recorded to Cllr Bryant for carrying out the repairs.

  • To progress litter pick initiative for spring clear up

The litter pick would be going ahead on the 17th March. Balfour Beatty would be advised where to pick up the collection of litter from.

  • To update regarding fly tipping at Haywood Lane and Rail Track fencing

Cllrs Priddle and Glover plus the tenant and Rail Track had met on location. The fly tipping would be cleared up and new fencing would be installed by Rail Track to make access to the embankment less easy to achieve. Prickly hedging at the location was also under consideration.

















11.0 Parish Roads and Footpaths

11.1) To note any defects to be reported to Balfour Beatty.

Details to be advised to the Clerk. Pot holes and defects being advised ongoing.

11.2) To put forward work for the Lengthsman – seasonal upkeep. Any issues to be reported.










12.0 Information Sheet and Correspondence

12.1  To note Information and Correspondence Sheet

The contents of the information sheet were noted. Important changes to the General Data Protection Regulation law (GDPR) were acknowledged and the Parish Council would be taking the necessary steps towards compliance.








13.0 Matters to be raised on the Agenda of the next Meeting

All usual items and including update on GDPR and adoption of policies.









Confirmation of date of next Meeting

The next Parish Council Meetings (Annual Parish and Annual Statutory) would be held consecutively on Tuesday 1st May 2018 from 7.00pm in the Callow Village Hall.




The meeting closed at 8.27pm


Signed: ……………………………………………Chair                       Date……………………..