Minutes March 2020


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 3rd March 2020 from 7.00 pm



              Cllr. Tony Priddle (Chair)

              Cllr. David Malins (Vice Chair)

Cllr. Sandy Sharp

Cllr. Jules Hardy

Cllr. Peter Clegg


      In attendance:

Parish Clerk; Alison Wright, Ward Cllr Christy Bolderson and PCSO Carol Marsh plus eight members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from Cllr. Carol Lloyd

Open Session with Public

There had been a lot of traffic noted to be using Grafton Lane. A petition had been instigated to get opinions.

Thanks were expressed for the grips being cleared by Church House.

There was a pothole between the Church and the A49 and there has been four recent casualties (not fatalities) recorded on the parish roads.

Cllr Malins would put a link to the pothole and defect reporting line and a resident present would set up a Callow & Haywood Group Facebook page.











Cllr Malins




Declarations of Interest

There were declarations for Cllr Priddle, Cllr. Sharp and Cllr Hardy regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of councillor

There was no co-option at the March meeting.

4.0 To Adopt Minutes of the Ordinary Parish Council Meeting held on February  4th  2020

The minutes of the meeting were signed as a true and correct record of the Ordinary Parish Council Meeting held on the 4th February 2020.  Thanks were recorded to Cllr Malins for planning application follow ups.




5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Christy Bolderson explained that she had been involved in a lot of planning and enforcement action. This had included the Suzuki advertising board, Grafton Wood gateway, fencing in Kivernoll, activity at Gamber and also the Lower Bullingham application which would be the subject of an open event from 10.00 am to 3.00 pm on 4th March, where copies of the plans would be available. The Ward Cllr was in liaison with Balfour Beatty to try to get road issues onto the plan for action to be taken. This included surface dressing of Haywood Lane and the resurfacing of parts of Tram Inn Lane that had not been resurfaced during the previous resurfacing project.  It was noted that priorities may change due to flooding issues. Dewsall Lane was also in need of resurfacing.  The Ward Cllr explained that people who had been affected by the flooding had been contacted and the Council were trying to identify ways of building in resilience. There were grants available from Central Government and payments were being made. The Council needed to be advised of need to assess eligibility. Flooding had affected roads in the parish.

A full council meeting held on the 14th February had seen the budget plans approved. There would be an increase on the council tax and an additional £2 million grant available towards work on the “U” and “C” roads.

The review was underway concerning the Hereford Transport Strategy. The Cabinet Member would report on findings in July 2020 and a link would be provided for feedback to the review.

New student accommodation for the University was being enabled with pods being assembled on site.

Adult mental health was a focus of the budget. £5 million would be invested into pilot activities. The Hereford Cultural Partnership was looking for a new Chair and would take recommendations.

The Parish Council recorded thanks to the Ward Cllr for her engagement on a wide range of topics.



Golden Valley Bulletins had been circulated as received. PCSO Carol Marsh discussed the issue of lorries delivering cars to the Knocker Hill Garages again. Vehicles parking on the bus stop were being asked to move by the Police. The issue of the parking obstructing the visual splay was being monitored. A refurbishment of one of the garages was under consideration. The Police Commissioner, John Campion, was looking at road safety strategy across the board.

Cllr Clegg would draft a response to the Police survey for circulation to the Parish Council.


Locality Steward:

Bulletins had been circulated with updates of works undertaken.






















Cllr Clegg


6.0 Finance and policies

6.1)  To note bank balances

The current statement account balance stood at £10070.00


6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing:

Mrs A Wright (salary paid in accordance with contract for March and April

HMRC (tax March)                                                                                               £64.40

HMRC (tax April)                                                                                                  £64.20

T Griffiths (Lengthsman)                                                                                £458.40

The payments were resolved to be paid unanimously.









7.0 Planning Matters

7.1) To consider applications as detailed:


One application for consideration:


APPLICATION NO & SITE ADDRESS: Planning Consultation – 194402 – Land at Lower Bullingham (The Southern Urban Expansion), Land to the north of the B4399, Lower Bullingham, Hereford, DESCRIPTION: A mixed use urban extension of land at Lower Bullingham (known as the ‘Southern Urban Expansion’ in the Local Plan) to provide up to 1300 dwellings (including specialist housing), B1, B2 and B8 employment uses, a Neighbourhood Community Hub (A1, A3 & A5), a new primary school, a Park and Choose, a country park, public open space, access, drainage and other associated works and demolition of existing industrial buildings. All matters are reserved for future consideration save for ‘access’. Only the means of access into the site is sought as part of this outline application, not the internal site access arrangements (i.e. not formally form part of application)

APPLICANT(S): Bloor Homes Western

GRID REF: OS 351621, 237259



Comments would be drafted and circulated before submission to the Planning Authority.


7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council.

No further information this time. Road plan on pause and review.


7.3) Mushroom Farm – update

No further information this time.


7.4) Gamber, Grafton Lane – update including planning applications

The recent planning applications that had been commented on had been referred to the Planning Committee.

7.5) To discuss revision of the Neighbourhood Development Plan It was confirmed that the Parish Council would wait until there was some movement in the Core Strategy, Local Area Plan. Cllr Clegg would follow the NDP process.




































Cllr Clegg






Speeding in the Parish

To receive any update – and including

Herefordshire Council negotiations on rat running and speeding etc.

It was reported that negotiations had reached a broad agreement for an access only approach to Haywood Lane, and associated lanes, only when the Southern Link Road was built. This was currently in limbo pending a decision on the SLR.

Update on legacy TRO matters as notified and consultation

There had been a meeting held with the engineers who represent Herefordshire Council to deal with the Knocker Hill parking issues and plan is provisionally agreed for yellow lines. Currently being consulted upon. The Traffic Regulation Order would aim to cut down traffic (HGV) on Haywood Lane and associated lanes (Tram Inn and Grafton). The TRO for a 30 mph speed limit was noted to be 45th in the list of enquiries at the date of meeting. Callow Road through the village would also need to be included. It was commented that speeding through the lanes was the most dangerous thing being encountered at the present time.


9.0 Village Matters

  • Tree Warden Report – to appoint Tree Warden

A new tree warden was needed. All to “keep ears to the ground” on this.

The Clerk was asked to write a thank you letter to the outgoing local Steward to the Duchy of Cornwall who had recently retired.


  • Parish Litter Pick

The Litter pick would take place over the week of the 9th – 15th March. Picking kits had been organised.


  • To discuss flooding and resilience matters

This would be carried forward.









Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

To be discussed at next meeting.


10.2) To put forward work for the Lengthsman

To be advised as required.






11.0 Information Sheet and Correspondence

10.1)        To note Information and Correspondence Sheet

The following items were noted:

  • Review of the Hereford transport strategy
  • Recovery under way in parts of Herefordshire as response continues
  • Support to dispose of water damaged items
  • River Lugg internal Drainage Board : properties flooded – Haywood
  • County Plan


HALC Information Corner including Community Resilience Plan


Will Wilson

TRO Plans for Approval – Parking Restrictions on Knockerhill Lane and Grafton Lane (A49 near car sales garages)

HGV and Haywood Lane plus planning approvals
















12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for May.




13.0 Confirmation of date of next Meeting

The next Parish Council Meeting, Annual Parish and Annual Statutory, would be held on Tuesday 5th May 2020 from 7.00pm in the Callow Village Hall. No Meeting in April.


Website link: http://callowhaywoodpc.org.uk/





The meeting closed at 8.00 pm



Signed: ……………………………………………Chair                       Date……………………..