Minutes September 2019


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 3rd September 2019



              Cllr. David Malins

Cllr. Sandy Sharp

Cllr. Peter Clegg

Cllr. Carol Lloyd

Cllr. Jules Hardy


      In attendance:

Parish Clerk; Alison Wright and Tree Warden; Ashley Elliott





Apologies for absence

The Vice Chair (Dave Malins) welcomed everyone to the Meeting. There were apologies received from Cllr. Tony Priddle (Chair) and Ward Cllr Bolderson.

Open Session with Public

The Tree Warden updated the meeting regarding the application for a new entrance off Knocker Hill. There were concerns about the proposals and it was felt that further consultation, over the actions to be taken in regard to the woodland, was required. It was agreed that the Tree Warden would forward more details to the Clerk and a submission would be made by the Clerk on behalf of the Parish Council to raise the issues.









Tree Warden





Declarations of Interest

There were declarations for Cllr. Sharp, Cllr Lloyd and Cllr Hardy regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of councillor

There was no co-option at this meeting.

4.0 To Adopt Minutes of the Ordinary Parish Council Meeting held on July 2nd 2019

The minutes of the meeting were signed as a true and correct record of the Ordinary Parish Council Meeting held on the 2nd July 2019.




5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Christy Bolderson had sent her apologies.


Golden Valley Bulletins had been circulated as received.


Locality Steward:

Bulletins had been circulated.

6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £9042.48.


6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing:

Mrs A Wright (salary Sept 19 £321.70 expenses £55.11)                                   £376.81

HMRC (tax)                                                                                                             £80.60

T. Griffiths (Lengthsman TGC0833)                                                             £180.00

                                                                                                              Total       £637.41


The payments were resolved to be paid unanimously.


6.3) To consider new model Financial Regulations and guidance

The new Financial Regulations were adopted by the Parish Council.


6.4) Update on bank signatories

The new signatories, Cllrs Lloyd, Priddle, Hardy and Malins were all confirmed as able to sign following a chase up with the bank.










7.0 Planning Matters

7.1) To consider applications as detailed:

7.1.1) APPLICATION NO & SITE ADDRESS: Planning Consultation – 192876 – 5 Graftonbury Mews, Grafton Lane, Grafton, Hereford, Herefordshire HR2 8BN

DESCRIPTION: Proposed single storey extension

The application 192876 was considered and the Parish Council decided to comment as follows: The Callow & Haywood Group Parish Council has considered the application 192876 and there are no objections to the proposals. The PC would like to comment, however, that the residents have been subject to a drawn out process of development on this site, in general, and it is hoped that any disruption can be kept to minimum during the building of this extension.

7.1.2) APPLICATION NO & SITE ADDRESS: Planning Consultation – 192732 – Lyndhurst, Twyford, Hereford, Herefordshire HR2 8AD

DESCRIPTION: Converting an existing, attached, stone barn, to be part of the ancillary accommodation to the residential dwelling


The Parish Council considered the application 192732 and commented that there were no objections to the proposals.


APPLICATION NO & SITE ADDRESS: Planning Consultation – 193042 – Land north and south of Grafton Lane, Hereford, HR2 8BJ

DESCRIPTION: Outline application for residential development (with all matters reserved except for access), footway/cycleway and vehicle turning head, stopping up and re-routing of a short section of Grafton Lane, near the A49, public open space, landscaping and associated infrastructure works

GRID REF: OS 350236, 237329


The Callow & Haywood Parish Council considered the application, for 300 homes to be built on farm land north and south of Grafton Lane, as described in planning application 193042. The Callow & Haywood Parish Council commented as follows:


1) The existing infrastructure, in terms of highways and access, would be severely compromised by an increase in housing stock of this magnitude at this location, despite the bland reassuring statement within the Traffic appraisal of the application.


2) The Parish Council object, in the strongest of terms, to the taking of this parcel of agricultural farm land for the purpose of house building.


3) The issue of Climate Emergency, and the potential failure by Herefordshire to meet environmental standards for emissions, will be severely compromised by this additional house building and, notwithstanding construction traffic, the increase in traffic movements that will be a direct consequence.


4) The site will traverse a railway cutting and there are believed to be visibility issues at the location that cannot be mitigated. The proposed site sits outside the physical, psychological and landscape boundary between the city and surrounding countryside and places an urban development within open countryside. As such it is damaging to an area of great beauty and amenity value close to the City of Hereford. A housing development of 300 houses on this site would undoubtedly increase the traffic flow into the city along the already busy Ross Road.


5) The Southern Link Road and Hereford Transport Package are currently on hold and subject to reassessment. The building of an estate such as this would need to be symbiotic to the provision of new road links and, until the infrastructure and a further river crossing are available, it is believed that no further house building plans of this size should be given permission. There is a great deal of existing housing undergoing construction at present and it would be advisable to wait until the full impact of these new homes is known.


6) There is also a concern that the proposed site is just opposite the Hereford Ambulance Station. This could result in construction and other site vehicles impeding traffic and wasting the precious minutes needed to get ambulances to emergency situations.


7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council

No further update at present.

7.3) Mushroom Farm – update

No further update at the meeting.


7.4) Car storage at Haywood Lodge Farm – update

The Parish Council asked the Clerk to contact the Ward Cllr regarding the situation of car storage with a view to seeing if she could find out more information etc.


















































































Speeding in the Parish

To receive any update and to consider methods of Community Speed Watch

(e mail from TWM Traffic Controls refers)

Some options for speed monitoring were available from private companies. To keep in contact with Ian Connolly the Traffic Management Advisor for the police.





9.0 Village Matters

  • Tree Warden Report

The Tree Warden was present at this meeting.  He had updated the meeting during the public question time.


  • Fly tipping at Haywood Lane and Rail Track fencing update

Enquiries were ongoing with Rail Track concerning the fencing. Cllr Clegg had obtained information on the fence code (30336) on the HNL1 Line (Redhill Tunnel) and would be taking supporting photographs to further the concerns.


  • Parking at the Callow Garages – update re meeting with Road Safety Advisor

Follow up action further to the visit by Ian Connolly the Traffic Management Advisor was in progress. The Clerk would also write to the Management Company to reiterate concerns over visibility and parking at the junction.


  • To consider repairs required to the notice board near “Hillcrest”

It was resolved that a contractor would be approached to discuss the repairs to the notice board near to “Hillcrest”.

























Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

The condition of Grafton Lane, generally, was noted as in need of repair.


10.2) To put forward work for the Lengthsman

The Lengthsman had sent prices for works to Cllr Lloyd. Cllr Lloyd would discuss with the Ward Cllr.







Cllr Lloyd

11.0 Information Sheet and Correspondence

10.1)        To note Information and Correspondence Sheet

The following items were noted:


Herefordshire Council   Various, as circulated including:

Review of Polling Districts, Polling Places and Polling Stations – 2019


Invitation to the Parish Council Summit on 20 September 2019


Hereford Transport Package and South Wye Transport Package decision


2020/21 Parish Precepts




Armed Forces Veteran Survey


Elections Update

The PC can still co-opt at the September 2019 Meeting.












12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for October. We Don’t Buy Crime / Smart Water Protected Towns & Villages – representative to attend the PC Meeting on October 8th.






13.0 Confirmation of date of next Meeting

The next Parish Council Meeting would be held on Tuesday 8th October 2019 from 7.00pm in the Callow Village Hall.


Confirmation of future Parish Council Meeting Dates for 2019:

Further Meetings would be held on:

November 5th.

No meeting in December. All meetings from 7.00 pm in the Callow Village Hall.