Minutes July 2017

Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at
Callow Village Hall on Tuesday 4th July 2017

Cllr. Sophie Glover (Chair)
Cllr. Tony Priddle
Cllr. Hugh Bryant
Cllr. Sandy Sharp
Cllr Angie Gibbs (Vice Chair)
Cllr Dave Malins (co-opted)

In attendance:
Parish Clerk; Alison Wright, and four members of the public


Apologies for absence
The Chair welcomed everyone to the Meeting. There were apologies received from Cllr Dave Malins and Ward Cllr Jon Johnson. The Parish Council thanked the Clerk for attending the meeting to clerk it having broken her leg only one week previously.
Open Session
Parking at the bottom of the hill in the bus stop by delivery lorries near to the garages. Any vehicle seen blocking the highway to be reported via 101.
Planting at the junction was over the sightline. Cllr Sharp would ask them to trim it back.
The wall damaged by the hedge trimming in the village to be followed up.


Cllr Sharp


Declarations of Interest
There were declarations, as previously recorded, regarding any matters relating to the Southern Link Road planning application number 151314.
3.0 Co-option of Councillors
There were no new co-options.
4.0 To Adopt Minutes of Meetings held on June 13th 2017
The minutes of the meeting were signed as a true and correct record of the Parish Council Meeting held on the 13th June 2017.
5.0 To Receive Reports from:
Ward Councillor
Ward Cllr Jon Johnson had sent his apologies.

Bulletins had been circulated as received.

Locality Steward:
Bulletins had been circulated.

Finance and Policies
6.1) To note the balance and current status of the current account and community projects account. The current account balance stood at £11388.61 and the Community Projects account at £218.29 as at the meeting date. The Chair noted that budget consideration would need to be given to lengthsman funding, in future years, as central funding was withdrawn. The Footpath grant funding would be continuing, at least for the present.
6.2) To resolve to accept payments as per listing and including salary for the Clerk plus tax due for July and August plus the Lengthsman. The payments were resolved to be paid unanimously.

6.3) To discuss parish website
The Chair had been looking into the provision of a new website. An e mail detailing how this could be achieved had been sent to all councillors for their consideration. Mark Millmore, who had built other sites for parish councils, could build a new site for a one off fee of £500.00 which would include training, and thereafter there would be an annual fee of £100.00 for back-ups etc. The domain name would be callowhaywoodpc.co.uk and once built Cllr Malins would maintain the site with assistance from Cllr Gibbs and the Clerk to upload agendas and minutes.
The setting up of the website was proposed by Cllr Glover and seconded by Cllr Priddle. Carried unanimously. The payment made to the previous web master, at an earlier meeting, had been returned.

7.0 Planning Matters
• To consider any applications as detailed:
Planning application 172134 for Flat 1, Grafton Lane, on land adjacent to Woodlands, for the replacement of an existing building was supported by the Parish Council. Clerk to advise Planning Officer.
• To consider any update regarding Planning Application 151314 for the Southern Link Road.
The Planning Officer had responded to an e mail regarding keeping the Parish Council informed of developments concerning the application and the discharge of conditions. The Ward Councillor would also be kept in the loop.
The Chair advised that she was looking into the possibility of funding for road traffic engineer support for looking at logistics around the road network in the parish and in particular relating to the Southern Link Road.

The Byway M269 was believed to be too narrow to be a road way. Ward Cllr Johnson had advised that he would feed back to the Parish Council if there were any rights or legalities upon which the Parish Council may make a representation about the Byway Open to All Traffic (BOAT) status classification. It was stated that it may be unlikely that upkeep and maintenance would be carried out on the Byway due to budget constraints.
The Locality Steward to be invited to the September Meeting regarding registration of paths.

The Rural Site Allocation Plan Program was holding a Consultation Drop in event on 11th July 2017, at the Much Dewchurch Village Hall, between 1.30 pm and 6.00pm.

The Clerk would clarify, with Cllr Priddle, any comments to be sent to the Planning Officer regarding any further development proposal for the Graftonbury Hotel site location.





Speeding in the Parish
Cllr Gibbs gave an update regarding the meeting that had been attended at Balfour Beatty on 21st June 2017. Issues such as the gravel erosion of potholes at the bottom of Dewsall Lane were discussed. A suggestion had been made by Simon Hobbs regarding the possible closure of southern access point from the A49 to Callow Lane? This would lead to a likely increase in traffic on Knocker Hill if implemented.
Over the summer a paper of suggestions would be compiled for Cllr Rone and a request for the MP etc. to come back to further discuss strategies would be considered. The Plan would be looked at in the September Meeting. This course of action was proposed by Cllr Gibbs and seconded by Cllr Glover.
Defects relating to highways issues would be lodged with Balfour Beatty and tracked over the course of the summer. These included matters relating to defective and faded signs, plus white lining renewals and suggested alterations to white lines. Village entrance gates and other signage, such as speed enforcement areas, would be considered. The fitting of village entrance gates by other trades persons than Balfour Beatty would be investigated.

Cllr Gibbs


Cllrs ongoing
9.0 Village Matters
• Tree Warden Report
Not present
• Communication Strategy
Website to be progressed, communications to be considered in September. Cllr Malins to liaise on this.
• Good Neighbour update
No update at present.
• Broadband issues
The Chair had attended a meeting on the next phase of Fastershire proposals. A new company, “Gigaclear”, would be rolling out new phases of broadband installation. Twyford properties were likely to be upgraded in 2019-2020. The Duchy Community Initiative Committee would be holding their Annual General Meeting and anyone who wished to be included on the scheme could discuss their options. An offer of inclusion could be available for infill properties and for other communities nearby to “piggyback” was a possible discussion option.

10.0 Parish Roads and Footpaths
10.1) To note any defects to be reported to Balfour Beatty.
Details to be advised as per list of signage and line requirements.
10.2) To put forward work for the Lengthsman
Routine maintenance tasks as per seasonal requirements.

11.0 Information Sheet and Correspondence
10.1 To note Information and Correspondence Sheet
The contents of the information sheet were noted and included the following from Herefordshire Council:

“Dear Parish/Town Clerk,
I am writing to confirm that Herefordshire Council’s Budget Priorities consultation commenced on June 29th 2017 and can found online at www.herefordshire.gov.uk/budgetconsultation
The webpage www.herefordshire.gov.uk/budgetconsultation contains a link to the questionnaire, along with other useful resources such as a downloadable paper questionnaire, as well as links to other key documents.
Questions and comments can be emailed to haveyoursay@herefordshire.gov.uk, or shared with us on Facebook and Twitter at #hfdsbudget
The consultation will run until Saturday 30 September 2017.”

12.0 Matters to be raised on the Agenda of the next Meeting
All usual items and including communications and designation of paths with the Locality Steward plus to discuss police enforcement of speed limits etc.


Confirmation of date of next Meeting
The next Parish Council Meeting would be held on Tuesday 5th September 2017 from 7.00pm in the Callow Village Hall. There would be no meeting in August.

The meeting closed at 8.01pm

Signed: ………………………………………………………… Date……………………..