Minutes July 2018


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 3rd July 2018



              Cllr. Sophie Glover (Chair)

Cllr. Tony Priddle (Vice chair)

Cllr. David Malins

Cllr. Hugh Bryant

Cllr. Sandy Sharp

Cllr. Peter Clegg


      In attendance:

Parish Clerk; Alison Wright, Ward Cllr. Jon Johnson and two members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from the Tree Warden; Ashley Elliott.


Open Session with Public

The Police Operation known as SNAP was commented. There was an opportunity to report dangerous driving and behaviour through an online form. The Police Report would be on the website for the PC. A new Police Sergeant had been appointed and the police service was trying to bring the area back into the Golden Valley for administration. There was a Thank you from the public for the speed checks that had been carried out, at two locations in Haywood Lane. 101 calls can be made to report incidents but without independent witnesses may be difficult to progress.


The Public Open Session closed at 7.10pm.









Declarations of Interest

There were declarations for Cllr. Bryant, Cllr. Priddle, Cllr. Clegg and Cllr. Sharp regarding any matters relating to the Southern Link Road planning application number 151314. There was also a declaration from Cllr. Sharp regarding the footpath amendment close to his property.

3.0 Co-option of Councillors

There were no new co-options. One vacancy still exists.




4.0 To Adopt Minutes of the Annual Parish and Annual Statutory Meetings held on June 5th  2018

The minutes of the meeting were signed as a true and correct record of the Parish Council Meeting held on the 5th June 2018.


5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Jon Johnson gave an overview of his report. There was information on building projects with a GP surgery planned for the relief road and student blocks. The Western Bypass was going to Cabinet regarding route selection on 19/07/18. Speeding issues, drainage and potholes were ongoing with the Ward Cllr continually bringing up the issues. The Ward Cllr advised that the Locality Stewards had been told not to go to PC Meetings and e mails were not being responded to. The Ward Cllr was taking up the issue of the lack of responses. The proposed University accommodation – may look at a communal housing block, they do not want a “campus as such.”



Bulletins had been circulated as received.


Locality Steward:

Bulletins had been circulated.



6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £12806.75 and the Community Projects account at £218.29 as at the meeting date. Closure of the smaller account would be progressed and closure letter was signed.

6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing and including:

Clerk salary and expenses July                                          £405.18

HMRC (tax)                                                                                 £89.60

Clerk salary and expenses Aug                                          £251.16

HMRC (tax)                                                                                 £61.40

Parish Online                                                                             £36.00

                                                                                 Total         £843.34


The payments were resolved to be paid unanimously. The Chair would circulate link to Parish Online.


6.3) To adopt Standing Orders 2018

The Standing Orders as revised 2018 were adopted in principle.


6.4) HALC recommendation re Code of Conduct (revised)

HALC had made the recommendation that the new code be adopted from 2019 with the new council intake.


6.5) To discuss contingency budget considerations

There was to be a Hereford Council Budget Meeting on 4th July from 6.30pm at the Town Hall. Presentation notes should be available and the presentation should be at an understandable level of detail. (Details via Parish Liaison Officer).

The question of index linking the precept would be considered in a pre-budget meeting of the PC to look at options.


6.6) To discuss an increase in hall hire charges (hourly rate for PC)

To be discussed at the September 2018 PC Meeting.






















 Planning Matters

7.1) To consider applications as detailed:

7.1.1) Planning Consultation – 181928  – Unit 3a, Old Mushroom Farm, Haywood, Callow, Hereford, HR2 8BY

Description: A soil bund to side of yard (retrospective)

Planning Permission

The PC resolved that there were objections to the application 181928 and a lack of information as to what the security of the bund was for. The draft response would be circulated before submission.

7.1.2)Planning Consultation – 182130 – New House Farm, New House Farm Barn, Grafton Lane, Grafton, Herefordshire, HR2 8BL

Description: Proposed change of use of residential dwelling to office accommodation.

Planning Permission

The PC resolved that there were concerns regarding application 182130 and there did not appear to be a design and access statement. The comments would be collated, centred round objection to the proposals, and circulated before submission to the Planning Department.

7.1.3)Planning Consultation – 182041 – Stirling of Hereford, Callow, Hereford, HR2 8BT

Description: Change of use to include the installation of a Class III/IV MOT Teat Station within the existing workshop of an established Motor Vehicle Dealership

Planning Permission

The PC members expressed concern about off road parking for staff cars, vehicular traffic increase and the possibility of increased noise nuisance for residents. The comments would be circulated before final submission to the Planning Department.


7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council

The delegates of the meeting, from HC, would be looking at the questions posed by the PC appointed Traffic Consultant and the group would reconvene to discuss the points raised at a later date.


Public Enquiry

There was to be a Public Enquiry on elements, Compulsory Purchase Orders, relating to the Southern Link Road scheduled for October 30th 2018. The Clerk would check whether the PC could still make a submission to the Enquiry.












































8.0 Speeding in the Parish

The Parish had not qualified for the Community Speed Watch initiative due to the statistical averages not being in the range that qualified. Some further information on speeding was discussed during the Public Open Session.









Village Matters

  • Tree Warden Report

The Tree Warden had sent his apologies. An Ash Tree had fallen on the A49.

  • Broadband issues – update

Broadband should be connected to all properties on the Twyford side by the end of July.

·       Fly tipping at Haywood Lane and Rail Track fencing – update

This had been chased up and would be monitored.










10.0 Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

Details to be advised to the Clerk. Missing grit bins for Dewsall area.

10.2) To put forward work for the Lengthsman – seasonal upkeep. Any issues to be reported. Footpath DS5 was advised as being overgrown. Potholes on Dewsall Lane.








11.0 Information Sheet and Correspondence

11.1  To note Information and Correspondence Sheet

The contents of the information sheet were noted.





12.0 Matters to be raised on the Agenda of the next Meeting

All usual items to be on the Agenda for September.




13.0 Confirmation of date of next Meeting

The next Ordinary Parish Council Meeting would be held on Tuesday 4th September 2018 from 7.00pm in the Callow Village Hall. There would be no meeting in August. Cllr. Malins gave his apologies in advance for the September PC meeting.






The meeting closed at 8.05pm


Signed: ……………………………………………Chair                       Date……………………..