Minutes June 2018


Minutes of the Parish Council Meeting of Callow & Haywood Parish Council held at

 Callow Village Hall on Tuesday 5th June 2018



              Cllr. Sophie Glover (Chair)

Cllr. Tony Priddle (Vice chair)

Cllr. David Malins

Cllr. Hugh Bryant

Cllr. Sandy Sharp


      In attendance:

Parish Clerk; Alison Wright, Tree Warden; Ashley Elliott, Traffic Consultant; Bruce Bamber and thirty five members of the public





Apologies for absence

The Chair welcomed everyone to the Meeting. There were apologies received from Cllr. Peter Clegg and Ward Cllr. Jon Johnson.


Open Session with Public and Consultant Engineer

The Meeting commenced at the earlier time of 6.30pm to allow for the discussion of highway and speeding issues to take place with the invited guest, Mr Bruce Bamber, Highways Engineering Consultant. The Chair commenced by giving an overview of the situation and an explanation of the objectives, including the possible impact of the Southern Link Road and concerns regarding speeding in the parish. She also explained the disclosure of pecuniary interest situation, for the benefit of those present, in regard to the dispensation resulting from the majority of councillors being potentially impacted by the building of the road.


Cllr. Priddle introduced the guest speaker and explained that the objective was to engage with Herefordshire Council to ensure that the Southern Link Road at least realised some benefits in reducing traffic on the lanes around the parishes. Mr Bamber was introduced as an experienced consultant who had undertaken many local interest and parish council linked projects.

The work undertaken by then Cllr. Angie Gibbs and her husband on “Making our roads safer” was highlighted and the idea would be to seek to undertake steps to reduce traffic throughout the parish. Appropriate Traffic Regulation Orders would be sought to reduce speed and restrict use of certain identified “rat run” routes.


Mr Bamber then introduced himself and gave an overview of his extensive experience including giving evidence to inquiries and working for residents groups on matters of highway related concern. He then wanted to hear from those present about their concerns.

The public and parish council had an interactive question and answer, plus information gathering session, with the consultant. Mr Bamber indicated that he would be looking at all of the concerns highlighted in conjunction with the brief from the speeding analysis, undertaken by Cllr. Gibbs and the team, plus the parish council overview of issues. Detailed modelling would be looked at and impact of various solutions assessed. Further traffic and speed data collection would likely be required to inform the findings. The findings incorporated into the adopted Neighbourhood Development Plan for the Callow & Haywood Group of Parishes would also be considered. Issues of pedestrian safety and that of other road users such as those on bicycles, horses etc. would also be reviewed.

Following on from an extensive discussion, where numerous concerns were aired, it was proposed, by Cllr Priddle, that the engaging a consultant, to intercede on behalf of the community, would be put forward. The Chair put forward the proposal for a vote. A vote, from those remaining on the public floor, gave a result of 18 for the engagement and 8 against. The Parish Council vote fell as 4 for the engagement and 1 against, with one abstention. It was therefore resolved that the appointment of the consultant should proceed – subject to due diligence.


The Public Open Session closed at 8.05pm.









Declarations of Interest

There were declarations for Cllr. Bryant, Cllr. Priddle and Cllr. Sharp regarding any matters relating to the Southern Link Road planning application number 151314.

3.0 Co-option of Councillors

There were no new co-options. One vacancy still exists.




4.0 To Adopt Minutes of the Annual Parish and Annual Statutory Meetings held on May 1st  2018

The minutes of the meeting were signed as a true and correct record of the Annual Parish and Statutory Council Meetings held on the 1st May 2018.


5.0 To Receive Reports from:

Ward Councillor:

Ward Cllr Jon Johnson had sent his apologies.


Bulletins had been circulated as received.

Locality Steward:

Bulletins had been circulated.



6.0 Finance and policies

6.1)  To note bank balances

The current account balance stood at £12595.71 and the Community Projects account at £218.29 as at the meeting date. Closure of the smaller account would require a letter from the signatories.

6.2) To resolve to accept payments, as per listing

To resolve to accept payments as per listing and including:

Clerk salary and expenses June                                         £303.79

HMRC (tax)                                                                                 £62.80

Callow Parish Hall (hall hire)                                             £180.00

SMO Walker (Audit)                                                                 £35.00

Eyelid Productions Ltd (web for Jun18 – Jun 19)         £100.00

                                                                                 Total         £681.59


The payments were resolved to be paid unanimously.


6.3) To sign and approve Annual Governance Statement 2017 – 2018

The Annual Governance Statement 2017 – 2018 was approved and signed.


6.4) To sign and approve Accounting Statement 2017 – 2018

The Accounting Statement 2017 – 2018 was approved and signed.














 Planning Matters

7.1) To consider applications as detailed:

7.1.1) Planning Consultation – 181586 – 2 Haywood Lodge Cottages, Belmont, Hereford, Herefordshire, HR2 9RU DESCRIPTION: Proposed single storey extension to rear.

The PC resolved that there were no objections to the application 181586

7.1.2)Planning Consultation – 181731 – Dewsall Court, Callow, Hereford, Herefordshire HR2 8DA DESCRIPTION: Proposed erection of storage building adjacent to Barn 6 (The Wainhouse) and proposed relocation of 10 no. overspill parking spaces, re-alignment of 10 no. parking spaces and provision of grasscrete spaces and access.

The PC resolved that there were no objections to the application 181731

7.2) To consider any issues or developments concerning Planning Application 151314 Southern Link Road and update regarding meetings held with Herefordshire Council

There were some concerns raised regarding the proposed redirection of a footpath close to a property of one of the councillors in Haywood Lane. The Chair would contact the local land tenant.


Situation of number of huts/marquees at Kings Pitt Farm to be checked following communication.



























8.0 Speeding in the Parish

To decide on forward actions regarding the situation of speeding in the parish with reference to discussion with Traffic Consultant.

Following the discussion, and vote taken, on the proposal of engagement of the consultant it was resolved that his appointment and brief should be confirmed.










Village Matters

  • Tree Warden Report

The Tree Warden reported that Ash die back was now in evidence. Residents were advised to check their trees and make provisions for surgery/replacement. A pine was leaning at Merry Hill Farm. A damaged telegraph pole had been inspected so repairs were in hand.

  • Broadband issues – update

Digging was in progress on the Twyford side of the A49, connection imminent.

·       Fly tipping at Haywood Lane and Rail Track fencing

Debris had been removed. Blue plastic fencing still on site. No drawing or description of proposed new fencing had been supplied to date. Monthly chase up on the situation advisory.
















10.0 Parish Roads and Footpaths

10.1) To note any defects to be reported to Balfour Beatty.

Details to be advised to the Clerk. Bad potholes down Dewsall Lane.

10.2) To put forward work for the Lengthsman – seasonal upkeep. Any issues to be reported.

10.3) To sign 2018 -2019 Contract with Balfour Beatty

The contract for 2018 – 2019 was signed.








11.0 Information Sheet and Correspondence

11.1  To note Information and Correspondence Sheet

The contents of the information sheet were noted.





12.0 Matters to be raised on the Agenda of the next Meeting

All usual items and including Code of Conduct, contingency budget plus changes to rental for village hall parish council bookings.





13.0 Confirmation of date of next Meeting

The next Ordinary Parish Council Meeting would be held on Tuesday 3rd July 2018 from 7.00pm in the Callow Village Hall.









Due to the confidential nature of the business of this agenda item, under the Public Bodies (Admission to Meetings) Act 1960 (3) it is proposed to put forward a motion to exclude members of the public during discussion of this agenda item

14.0.     To discuss NJC 2018 Pay Award for the Clerk from 1/04/18 and hours

Members of the public left the hall for the duration of the discussion. It was resolved that the Clerk should receive the pay award, as recommended by the  NJC, and also one additional working hour per week (increase to 6 hours) from 1.4.18 onwards. Proposed by Cllr. Glover, seconded by Cllr. Priddle. Carried.


The meeting closed at 8.38pm


Signed: ……………………………………………Chair                       Date……………………..